Effective date: September 26, 2026 · Last updated: September 26, 2026
Plan & Prep (“Plan & Prep,” “we,” “us,” or “our”) provides Tax Planning, Tax Preparation, Bookkeeping, Payroll, and Fractional CFO services through our website at planpreptax.com (the “Site”) and in connection with the services we deliver to clients (together, the “Services”). This Privacy Policy explains what information we collect, how we use and share it, and the choices and rights available to you.
Depending on which Services you use, “you” in this Policy may refer to an individual tax client, a business client, an owner or authorized representative of a business client, or, in the case of our Payroll services, an employee of one of our business clients whose information we process on that client’s behalf.
Because our Services include tax return preparation and planning, and financial and payroll services, we are subject to special rules governing certain information, including Internal Revenue Code §7216 (for tax return information) and the Gramm-Leach-Bliley Act (GLBA) (for nonpublic personal financial information across our tax, bookkeeping, payroll, and CFO services). Sections 3 and 4 below explain those rules in plain language.
Contents
This Policy applies to information we collect through the Site, through client portals or document-upload tools we use, over email or phone, and in the course of preparing and filing tax returns or providing related advisory services. It does not apply to third-party websites, apps, or services that we do not control, even if linked from our Site.
We collect information you provide directly, information generated in the course of preparing your return, and information collected automatically when you use the Site.
This section applies specifically to information we collect in connection with our Tax Planning and Tax Preparation services. Our Bookkeeping, Payroll, and Fractional CFO services are not “tax return preparation” for purposes of §7216 and are instead governed by Section 3b (below), our GLBA obligations (Section 4), and the confidentiality terms of your engagement letter.
Federal law prohibits us, as tax return preparers, from disclosing or using your tax return information for purposes other than tax return preparation without your knowledge and consent.
If we wish to use your tax return information for purposes beyond preparing your return, for example, to offer you other services, or to share it with an affiliated or unaffiliated third party for a non-preparation purpose, we will provide you with a separate, specific consent form describing the intended use or disclosure, in the format required by IRS regulations. You are not required to sign that consent in order to receive tax preparation services from us, and you may revoke a prior consent at any time by notifying us in writing.
We may use and disclose your tax return information without additional consent where the law permits, such as: to prepare and file your return; to comply with a court order or other legal process; in connection with a review of our services for quality or legal compliance; or as otherwise authorized by IRS regulations under §7216.
When we provide Payroll services, we process information about your employees or contractors solely on your behalf and according to your instructions, in order to run payroll, make tax deposits and filings, and administer related withholdings. In this context, your business is the party responsible for that data, and we act as your service provider (sometimes called a “processor”).
As a provider of tax and financial services, we are also subject to the Gramm-Leach-Bliley Act and its implementing regulations, which govern how we may use and share your “nonpublic personal information” (NPI).
We use the information described above to:
| Who | Why |
|---|---|
| IRS and state/local tax authorities | To file and support your tax return(s) and, for Payroll clients, to make payroll tax deposits and filings |
| State unemployment and labor agencies | To meet payroll-related reporting requirements for Payroll clients |
| Accounting, payroll, and bookkeeping software platforms | To deliver Bookkeeping, Payroll, and Fractional CFO services (e.g., ledger, bank-feed, and payroll processing tools) |
| E-file transmitters and tax preparation software providers | To electronically prepare and submit your return |
| Identity verification and fraud-prevention vendors | To confirm your identity and protect against fraudulent filings |
| Payment processors | To bill for and process payment for our services |
| Cloud storage, portal, and IT service providers | To securely store documents and operate our systems |
| Professional advisors (e.g., our attorneys, accountants, auditors) | As needed for our own legal and business obligations |
| Successor entity | In connection with a merger, acquisition, or sale of assets, subject to confidentiality obligations |
| Government or regulatory bodies | Where required by law, subpoena, or court order |
We do not sell your personal information or your tax return information to third parties, and we do not share it for third-party marketing purposes without the specific consent described in Section 3.
The Site may use cookies and similar technologies to:
You can control cookies through your browser settings. Disabling certain cookies may affect how parts of the Site function. We do not use cookies within our secure client portal to collect tax return information for advertising purposes.
We maintain administrative, technical, and physical safeguards designed to protect your information, consistent with the FTC Safeguards Rule under GLBA and IRS data-security guidance for tax preparers (such as the requirements outlined in IRS Publication 4557). These measures include encryption of sensitive data in transit, access controls limiting who at our firm can view your information, and secure destruction of records that are no longer needed. No system is completely secure, and we cannot guarantee absolute security of information transmitted to us.
We retain information for as long as required by applicable recordkeeping rules, our professional liability obligations, and our internal retention policy. Retention periods vary by Service:
Retention periods are longer where required by law, litigation hold, or a legitimate business need. When information is no longer needed, we securely delete or destroy it.
To exercise any of these rights, contact us using the details in Section 15. We will respond consistent with applicable law.
Depending on where you live, you may have additional rights under state privacy laws (for example, the California Consumer Privacy Act as amended by the CPRA, or similar laws in other states). These may include the right to know what personal information we collect, to request deletion, and to be free from discrimination for exercising your rights. Tax return information handled under IRC §7216 and GLBA is generally exempt from certain state consumer-privacy laws, but we honor applicable rights for other information we hold. [Add any state-specific notices required for the states where you operate.]
Our Services are intended for adults engaging us for tax preparation and are not directed to children under 13. We do not knowingly collect personal information directly from children through the Site. Information about dependents is collected from the parent or guardian client for tax filing purposes only.
Our Services are intended for U.S. taxpayers and are provided from the United States. If you access the Site from outside the U.S., your information will be processed in the U.S., where privacy laws may differ from those in your jurisdiction.
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will post the revised policy on this page with an updated “Last updated” date, and where changes are material, we will provide additional notice as required by law.
If you provide us with your mobile phone number, you may receive text (SMS) messages from Plan & Prep, including through our use of Microsoft Teams Phone / SMS services, related to your engagement, such as appointment reminders, document requests, deadline notices, and status updates on your return.
If you have questions about this Privacy Policy or how we handle your information, contact us at:
Plan & Prep
6519 S Kit Carson St, Centennial, CO 80121
Email: Strategy@planpreptax.com
Phone: (720) 642-7072
